INDUSTRIAL VISIT (RECORDS MANAGEMENT)

SEK. KEB. KAMPUNG LINDUNGAN

ORGANIZATION BACKGROUND

School History

SK Kampung Lindungan opened on 21 August 2006. However, it is fully operational in January 2007, which was led by the first professor of Ms. Hajjah Hasimah Bt Bohari and three senior assistants, 23 teachers, approximately 360 students and two staff members support.

Amenities here include a canteen, a bookstore, two computer labs, an assembly hall, two sport courts, a field and others.

Vision

Human quality education educated and prosperous country

Mission

Preserve the quality of the education system to develop individual potential to fulfill the aspirations of countries

Our picture with head master

We have interviewed the person from the Administration office which the school’s head master as the one who have to manage the records in their operation also.

THE RECORDS MANAGEMENT PRACTICE

a) The management support good administrative record keeping practices and consider whether management support staff by:

• Informing all staff that record keeping is a priority this might be achieved by incorporating record keeping practice standards into their practice manual or leading
• Providing a budget for record keeping tools
• Ensuring breaches of record keeping policy are investigated and taken seriously
• Reporting all suspected fraud.

- Their practice has a good role model at management level.

- Good record keeping will then be considered a priority by other staff and they will be encouraged to adhere to the policies and procedures.

- Staff will also be able to easily approach management with administrative record keeping concerns.

b) The practices have procedures for handling and managing administrative records and consider whether their administrative record keeping procedures are:

• Written down
• In accordance with your record keeping policies
• Clear
• Accessible to all staff
• Clearly state who is responsible for work relating to record keeping procedures

- To improve administrative record keeping, they try to make their record keeping procedures clearly defined and easy for staff to understand.

- Clear steps and clearly defined standards give staff procedures to follow and leave little room for confusion which in turn and improves record keeping standards that will be beneficial to their practice.

ANALYSIS OF OUR VISIT

• The organization are for good administrative record keeping it is important to have the right people, resources, policies and procedures in place.
• This can put their practice in the best possible position to access their business records to make informed decisions that will benefit the practice.
• The following administrative record keeping checklist can help us to evaluate and review how their administrative records are being managed and whether there are any areas for improvement
• Continuous improvement can make your administrative record keeping practices more effective for their practice needs. 
• When considering whether to answer yes or no for each question, refer to the description to assess their practice’s current administrative record keeping processes.
• It will also give some advice on how their might be able to improve record keeping in their practice.

EFFECT OF THE SUGGESTION IF BEING IMPLEMENTED

• If our suggestion was implemented, we are sure that it will affect the organization. It is may be beneficial in establishing and maintaining an effective administrative record keeping system.
• The benefits of maintaining accurate, reliable and useable records can help to increase the efficiency and effectiveness of the practice operations.
• It will ensure the practice is able to access information when required and meet all accountability and compliance operations requirements.

TASK MANAGEMENT SCHEDULE

Task Name	Date
Survey company / organization Searching for an company / organization Calling for confirmation Describe activities of the organization Industrial visit	10th February 2015 – 4th March 2015
Assignment Discussion Combine idea and editing	5th March 2015 – 26th March 2015

CONCLUSION

Based on this industrial visit there are many knowledge and valuable experience that we gained from this visit at SK Kampung Lindungan. We have known that the Records managers must be ready to react to changes both to organizational structures and to the functions, processes and activities which the organization performs.

Other than that, we can know how they managed their record such as student information in term of their background details, academics co-curriculum and also their overall operations such as their involving in any program or school project.

VISIT TO SAFEGUARD RECORDS MANAGEMENT

On 20th March 2015 our batch have visited the Safeguard Record Management. We were accompanied by two lecturers, Mr. Sathish and Mr. Rajamohan. The purpose of visit is to get knowledge related with our subject in Records Management.We are introduced by Mr. Jeffry and Mr. Kong and we get many experience are related with Records Management.

OBJECTIVE

At Safeguards, we pride ourselves in providing solutions that meet the business markets’ and customers’ current needs, often anticipating the escalating demands of the increasingly globalized business arena and analyzing the clients’ end-user dynamics.

Recognizing that market leadership is not a legacy but a state of development in continuum, Safeguards strives to reinvent itself as a strategic goal in constantly setting higher benchmarks for itself and the industry.

Safeguards is committed to delivering our best to our partners and clients in terms the best-of-class service, products and communal environment to be able to mutually attain and exceed our collected goals and aspirations.

VISION

The company’s vision is Safeguards Group intends to be the leading security solutions provider in Malaysia and the Asia-Pacific region. Through the quality of work and the business professionalism of our highly qualified and well-trained workforce, we aim to provide the best possible value to our clients who care about the quality, reliability, and efficiency of their business operations. We want every dollar spent on our solutions to be of great value to our clients’ business operations.

MISSION

The company’s mission is

• Implementing and achieving the high benchmarks set for our solutions’ quality, reliability, and efficiency.
• Fully committing to the business growth and development of our clients by offering excellent customer service and support to ensure we are known as the most customer focused vendor.
• Instilling a culture of continuous improvement to uphold the standards of customer satisfaction by maintaining locally and internationally recognized accreditation.
• Ensuring a qualified and well-trained professional workforce through continuous employee training and development programs.
• Ensuring that the Safeguards Trademark is more recognized than other competitors throughout the Asia-Pacific region.

We have a visit to Safeguard Record Management, thanks to Mr. Jeffry and Mr. Kong who gives us the important knowledge about the Safeguard Record Management. We appreciate that knowledge they share with us, we can used in the future if we already working.

VISIT TO MINISTRY OF HUMAN RESOURCES

On 13^th March 2015 HRM1 until HRM5 students have visited the Ministry of Human Resources, Putrajaya. We were accompanied by two lecturers, Ms.Priya and Ms. Vanisa. The purpose of visit is to get knowledge related with our subject in Domestic Inquiry.We are introduce by Mr. Rosandy and we get many experience are related with Domestic Inquiry.

The Ministry of Human Resources, is a federal government ministry that is responsible for determining the workforce policies and direction of the labor force in line with Malaysia's commitment towards the United Nations'.

VISION

• "To be the leading agency in the development and management of a World Class Workforce."

MISSION

• To develop a workforce that is productive, informative, discipline, caring and responsive to the changing labor environment towards increasing the economic growth and hence create more job opportunities.
• To encourage and maintain conducive and harmonized industrial relation between employers, employees and trade unions for the nation's economic development and wellness of people.
• To uphold social justice and ensure harmonious industrial relations through solving industrial dispute between employer and employee and awarding collective agreement.
• To ensure trade unions practice democracy, orderly and is responsible to assist achieving the objective of industrial harmony.

 Our picture with lecturer and Mr. Rosandy

 Picture of Ministry of Human Resource

 One of our member, Iwan to express our gratitude to Mr. Rosandy

During question & answer session

The knowledge that I gain from the visit is I can feel the real situation of how people do picketing. Once we arrived at there is group of people do picketing claim for a higher wish before GST (Goods and Service Tax) will be launched. They are from PSM (Party Solidarity Malaysia), non-government organization. They are main purpose is because two reasons, first they want the government to cancel the GST and second they want to increase the basic salary minimum RM900 to RM1500. The officer will consider about the request and bring the matters for a discussion the labour department.